Full Terms and Conditions of Engagement for Surveys and Reports
Subject to express agreement to the contrary and any agreed amendments / additions; the full terms upon which the Surveyor will undertake the Survey are set out below. The type of Survey, its extent and report contents e.g. Full Building Survey, Home Buyers Surveys, Specific Building Element / Defect Survey, will be as described in the quotation letter.
- 1 Based on an inspection as defined below, with the limitations as described in the quotation letter, the Surveyor, will advise the client by means of a written report, with photographs where deemed applicable, as to their opinion of the visible condition and state of repair of the subject property on the date of inspection only. No responsibility can be accepted for changes in the condition of the property which may take place after the inspection or for matters which may only come to light following exposure of the structure.
- 2 The Inspection.
- a) Accessibility and Voids
The surveyor will inspect as much of the surface area of the structure as is practicable but will not inspect those areas, which are covered, unexposed or not reasonably accessible.
- b) Floors
The Surveyor will inspect sub floor areas only where reasonable access is available to view i.e. unfixed floor boards or trap doors which are not covered by heavy furniture, ply or hardboard linings, fitted floor coverings. The Surveyor will not move furniture or large loose floor coverings. If there are suspicions of sub floor defects that are deemed inaccessible a recommendation to expose the area for further investigation of the area will be made.
- c) Roofs
The Surveyor will inspect roof spaces if safe access is available i.e. not more than 3m above a safe platform for a ladder and a minimum access hatch of 0.45m2. The surveyor will only enter roof voids if it is safe to do so.
External inspection of roof surfaces will only be carried out from a ladder up to a maximum of 3m from a safe ladder platform. An inspection of the roof surface will be carried out from ground level with the aid of binoculars. Areas of roof surface that can not be viewed safely from within the boundaries of the property of or adjacent public areas will not be inspected.
Areas of either the internal roof void or external roof surface that can not be inspected will be mentioned in the report and if deemed necessary a recommendation for opening up or provision of safe access to allow further inspection will be made.
- d) Grounds, Boundaries and Outbuildings
The inspection will include the above, where accessible but will not include specialist leisure facilities such as swimming pools, tennis courts, fixed children’s play facilities etc.
- e) Services
The Surveyor will carry out a visual inspection of accessible service installations. Drainage inspection chambers will be lifted where accessible, practicable and safe to do so. No tests will be applied to any services. The Surveyor will report and recommend specialist tests on services if they consider they are advisable.
- f) Areas not Inspected
The Surveyor will identify and report any areas which would normally be inspected but which they have been unable to inspect i.e. locked or blocked off areas or roof voids without access. They will advise if in their opinion that access should be made available or formed and state their reasons for this advice.
- g) Flats
Unless otherwise agreed in writing, the Surveyor will inspect only the subject flat and garage or store (if any) the directly related internal and external common parts and the structure of the building within which the subject flat is situated. Other flats within the block, however related under the terms of a lease will not be inspected. The surveyor will report any restrictions upon accessibility to the common parts or visibility to the structure. The Surveyor will state if a copy of the lease has or has not been seen. If not seen an assumption as to the repair and maintenance responsibility will be made and the Surveyor will point out areas of maintenance or repair which will have a major cost impact within the next few years. (Many flats form part of large developments consisting of several blocks. In such cases the Surveyor will only inspect the block within which the flat is situated)
- 3 Deleterious and Hazardous Materials.
- a) Unless otherwise stated in the report, the Surveyor will assume that no deleterious or hazardous materials or techniques have been used in the construction of the property. However, the Surveyor will advise in the report, if in their opinion , there is a likelihood that high alumina cement (HAC) concrete has been used in the construction and that, in such cases, specific enquiries should be made or tests carried out by a specialist.
- b) Lead water supply pipes and asbestos will be noted, and advice given, if these materials can be seen but it must be appreciated that such materials are often only visible after opening up – see paragraph 2a.
- c) The Surveyor will advise in the report if the property is in an area where, based upon information published by the National Radiological Protection Board, there is a risk of Radon and recommend tests to establish Radon Levels.
- d) The Surveyor will advise if there are visibly adjacent electrical sub stations or overhead high voltage power cables which might lead to electromagnetic fields. The Surveyor will not make any comment on the possible related effects on health. The Surveyor can not report or comment on underground cables.
- 4 Contamination
The Surveyor will not comment upon the existence of contamination as this can only be established by an appropriate specialist. Where from local knowledge or the inspection the Surveyor considers that contamination might be a problem, advice will be given as to the importance of obtaining a report from a specialist.
- 5 Consents, Approvals and Searches
- a) The Surveyor will assume that the property is not subject to any unusual or especially onerous restrictions or covenants which apply to the structure or affect the reasonable enjoyment of the property.
- b) The Surveyor will assume that all Bye-Laws, Building Regulations and other required consents have been obtained. The Surveyor will not verify whether any such consent has been obtained. The Client and their Legal Adviser should make all such necessary enquiries. Construction drawings and specifications will not be inspected or commented on by the Surveyor.
- c) The Surveyor will assume that the property is unaffected by any matters which would be revealed by the Local Searches and replies to the usual enquiries, or by a Statutory Notice, and that neither the property nor its condition, its use or its intended use, is or will be unlawful.
- 6 Cancellation
The Client, property owner or their agent may cancel the inspection at any time up to 24 hours prior to the inspection appointment. The Surveyor reserves the right to claim reasonable expenses for time and related costs for cancellation within 24 hours of appointment.
The Surveyor reserves the right (for any reason) to cancel and or reschedule the inspection at any time without accepting any liability towards the client, property owner / occupier or their agents.
The Surveyor will cancel the inspection, when arriving at or during the inspection, and claim reasonable expenses for time and related costs for the following reasons.
1 The property not being safe to enter.
a) A child being the only occupant of the property at the time of inspection.
b) Threats of violence, verbal abuse or intimidation by the occupants.
c) A perceived danger from animals kept at the property.
d) Mis-description of the property by the client or their agent.
e) Illegal activities at the property.
f) For any reason that the Surveyor feels compromised in their work whist at the property.
- 7 Fees and Expenses
The client will pay the Surveyor the agreed fee at the agreed time for the inspection and report. The fee is subject to VAT at the current rate.
- 8 Restrictions on Disclosure
The report is for the sole use of the named Client and is confidential to that Client and their professional advisers. The report must not be reproduced in whole or part without written consent from the Surveyor. Any other parties rely on the report at their own risk.
The Clients details will be held confidentially and will be used only for the purposes of the Survey inspection and report. They will at no time be used for any unrelated purpose.
- 9 Complaints
If for any reason the Client is dissatisfied with the Inspection or Report they should in the first instance contact the Surveyor named on the report. The Surveyor will endeavour to resolve the matter under the guidance of the Company Complaints Procedure, a copy of which is available upon request.